AI AUTOMATE-AP

Vendor invoices in.
Bills posted automatically.

Vendors email invoices as PDFs or attachments. AI AUTOMATE-AP reads every field and posts the bill directly to QuickBooks or Sage 300 — no manual AP entry, no keying errors.

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3 hrs
saved per day on AP entry
99.2%
extraction accuracy
<60s
invoice to posted bill
Zero
duplicate or missed invoices
How it works

Three steps to zero manual AP entry

Connect your AP inbox, and every vendor invoice is handled automatically from that point on.

01
Vendor emails invoice
Your vendor sends an invoice to your AP inbox — as a PDF, attached spreadsheet, or inline email. Any format works.
02
AI extracts every field
Vendor name, invoice number, date, line items, amounts, tax, payment terms — all extracted with 99.2% accuracy, even from non-standard layouts.
03
Bill posted to your ERP
QuickBooks or Sage 300 receives a complete, coded bill ready for approval. Your AP team reviews exceptions — not routine invoices.
Features

Everything your AP team needs

Built for the reality of AP — messy PDFs, non-standard formats, and vendors who don't follow templates.

📄
Any invoice format
PDFs, scanned documents, Excel attachments, and HTML emails — AI reads them all without needing templates or vendor setup.
🔍
Discrepancy flagging
Mismatched amounts, missing PO references, or unexpected vendors are flagged for human review — before they're posted.
📋
Full audit trail
Every invoice logged with raw document, extracted data, posting timestamp, and reviewer — for compliance and reconciliation.
🔔
Exception alerts
Only the invoices that need attention reach your AP team. Routine invoices post automatically — freeing your team for higher-value work.
Integrations

Posts directly to your accounting system

Native API connections to QuickBooks and Sage 300 — bills appear exactly where your team expects them.

QuickBooks Online
QuickBooks Desktop
Sage 300
Gmail
Microsoft Outlook

Stop keying invoices. Start approving them.

14-day free trial. Full access. Cancel anytime.

Start your free trial →

Questions? Email us at [email protected]